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How to Strike a Good Deal With Party Rentals

October 9, 2012

It takes a lot of composure to organize an event successfully. The list of things you need to do gets scary really fast. From party supplies like food and drinks to music and atmosphere elements, and of course you can’t forget the activities relevant to the event itself. On top of that you have to take care of chairs, service, spacing and environment. It’s just hard, and in time of need you should turn to a party rental company.

Party rental companies need to know exact details about everything, otherwise they’ll just assume you want the standard. If you don’t clearly talk about everything that’s going to be involved in the event you might wound up unpleasantly surprised when things aren’t what you imagined. To make things easier you can do the following:

1. Planning and reservations should be done well ahead of time

First consider their busy seasons – March-June and October-December – when a lot of weddings are going on. Just so you are sure you get what you need try to book your party or event 2 months in advance.

Furthermore, when you’re making reservations for party supplies such as chairs and tables always keep in mind that for the company it’s easy to cut back a few items rather than add them. Always ask for a little more than you’ll need, you can always reduce the order. Otherwise you’ll end up crying for a few more chairs they won’t have.

2. Be realistic about what you’re getting

Some of the items have been in the company’s stock for years. Some of the items will have flaws, but at least they’re clean and presentable. It’s a good idea to inspect the items you’re going to receive beforehand. At least ask what the general state of the items you’re about to rent.

Another good idea is to get chair covers as well as this will eliminate any problems with the actual items. Pick a company that’s serious about business and pleasant to talk to. If they’re unresponsive and slow look for another company.

3. Know what’s on the bill

You’re paying for specific services, you should know what they are. Usually party rentals will charge a delivery fee and they’ll drop off the rental items in a mutually agreed location. After that setting them up is usually left for you to do.

If you want help setting things up you can ask for that, but it’ll be an extra fee. Afterwards they’ll probably come pick the items up but you’ll have to pack them up yourself, etc. Don’t be afraid to ask questions, you deserve the best.

You can also talk about how you should go about other areas of your party. They may even bring a few good offers to the table. You can save yourself a lot of pain, stress and time if you use party rentals. You can’t expect to do everything by yourself, especially if you’re hosting a large event.

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